Executive Assistant

Title Executive Assistant
Job Type Fulltime
Salary DOE
Location San Francisco, CA

Client Description: Our client is an investment banking firm that provides financial advisory services.

Position Summary: The Executive Assistant will be responsible for providing administrative support to partners and executives and their staff to ensure administrative needs are met.

Principle Duties and Responsibilities:

  • Calendar management for complex executive calendars.
  • Schedule and coordinate meetings and conference calls for partners, clients and staff.
  • Support assigned executives, as well as investment banking team as needed.
  • Schedule complex and frequently changing domestic and international travel arrangements.
  • Prepare and process expense reports.
  • Create corporate communications and correspondence on behave of executives.
  • Manage receptionist: duties include answering calls, taking messages and routing calls and correspondence.
  • Manage the day-to-day operations of the office, including ordering supplies and meals.
  • Organize team and client events.
  • Manage and coordinate vendor relationships.

Essential/Desired Qualifications:

  • Bachelor’s degree from a 4 year university.
  • Minimum 5 years administrative experience to a high-level C-suite executives.
  • Ability to work with all levels of team members with a high level of professionalism and discretion.
  • Advanced proficiency of MS Office Suite products.
  • Outstanding organizational skills and meticulous attention to detail.
  • Ability to multi-task and pivot from task to task well.
  • Strong problem solving and customer service skills; maintain confidentiality.
  • Proven track record of succeeding in a goal-driven environment.
  • Strong communication skills, both verbal and written.
  • Ability to collaborate and work in a team environment.
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